Retail inventory software that knows what's on the shelf
Know what's on the shelf, always. Every sale updates stock, low-stock alerts warn you before you run out, and GST-ready invoicing is built in, so you get accurate counts without a spreadsheet.
Real-time stock levels across every product
Low stock alerts before you run out
Scan items into an invoice and print a receipt for counter sales
Purchase orders and goods received notes for restocking
Stock takes and stock valuation reports for accurate margins
A retail shop lives or dies by whether the number on the shelf matches the number in the system. End-of-day manual counts and separate spreadsheets fall out of sync fast — BizFlare keeps stock levels tied directly to every sale and every delivery, so there's one number, and it's current. And because GST-ready invoicing is built in, the sale and the stock update happen in the same step.
Every Sale Updates Stock in Real Time
Any invoice line for a stocked product takes stock off immediately. There is no end-of-day sync step, so the number you see is the number on the shelf. If two staff members are checking stock at the same time from different parts of the shop, they see the same, current number. See live stock tracking on every sale.
Scan Items and Print a Receipt at the Counter
For a sale at the counter, create an invoice and add items by scanning their barcodes, with a USB scanner or your device's camera. Choose the 57 mm or 80 mm thermal receipt layout in your invoice template settings, and print a receipt for the customer straight from the invoice. Every item you scan comes off stock the moment the invoice is saved, and the receipt carries your ABN and GST like any other tax invoice.
Low Stock Alerts Before You Run Out
Set a reorder point for each product. When stock reaches that level it is flagged, so restocking happens before a customer asks for something that's not there, not after. Not sure which number to use? Work it out with the reorder point calculator, based on how fast a product actually moves.
Purchase Orders and Goods Received Notes for Restocking
Raise a purchase order, email it to the supplier, and record what actually arrives on a goods received note, with stock updating as each delivery is recorded. If a supplier delivers only part of an order, the purchase order stays open for the rest instead of forcing an all-or-nothing close-out. Learn more about purchase orders and goods received notes, and manage your suppliers in one place.
Stock Valuation for Accurate Margins
Stock valuation reports show the value of everything on the shelf at cost and compare cost price with sell price across your catalogue, so you can see margin product by product — and which products are actually worth the shelf space they take up. See stock valuation and margin reports.
Stock Takes Without the Guesswork
Record your counted quantities against the system quantities. Any variance is logged product by product, so you can see exactly where the numbers differ — whether it's shrinkage, a miscount or a delivery that was never recorded. Every adjustment is part of the same stock tracking history as your sales and deliveries.
Retail — Frequently Asked Questions
Yes. Any invoice line for a stocked product takes stock off immediately. There is no end-of-day sync step.
Yes. Create an invoice, add items by scanning their barcodes with a USB scanner or your device's camera, and print a thermal receipt on 57 mm or 80 mm paper. BizFlare is not a dedicated point-of-sale system, but this covers simple counter sales and keeps your stock up to date.
Record what actually arrived as its own goods received note. The purchase order stays open for the remainder instead of being closed.
Yes. Stock valuation reports compare cost price against sell price across your catalogue, so margin is visible product by product.
Yes. Assign a barcode to any product and print barcode labels directly from BizFlare.
Yes. Record your counted quantities against the system quantities, and any variance is logged product by product.
Set a reorder point per product. Once stock drops to or below it, the product is flagged on your dashboard and stock reports so you can reorder before you run out.
Yes. GST is calculated automatically, inclusive or exclusive, and your ABN is shown on every invoice — see GST-ready invoicing. For regular customers, recurring invoices for regular customers go out on a schedule with the same GST and ABN.
