Wholesale software for standing orders and partial deliveries
Full control from purchase order to delivery. Purchase orders that stay open when a delivery arrives short, supplier price tracking and payment ledgers, live stock valuation, and recurring invoices for repeat customers.
Purchase orders emailed directly to suppliers
Partial delivery support across multiple goods received notes
Supplier price tracking and payment ledgers
Live stock valuation as goods move
Recurring invoices for standing orders
Wholesale and distribution runs on two directions at once — stock coming in from suppliers and going out to customers, often in large or irregular quantities. Most accounting software treats each side as a separate problem. BizFlare ties them together, so a delivery arriving short doesn't quietly cause a stockout on an order going out the same week.
Purchase Orders That Handle Partial Deliveries
When a supplier delivery arrives short of what was ordered — common at volume — record each delivery as its own goods received note against the same purchase order. Received quantities go into stock when the note is saved, and the order stays open until everything has arrived, so you're not stuck choosing between closing an incomplete order or leaving your records wrong. See how purchase orders and goods received notes work.
Supplier Price Tracking and Payment Ledgers
Record prices from more than one supplier for the same product and compare them before you order. Each supplier has a payment ledger with a running balance based on orders, payments and returns, so you can see what you owe — the accounts-payable side of the business, not just the ordering side. Returning goods? Record a supplier return, and stock and the supplier's balance are adjusted. Every supplier's details and history sit together with supplier price tracking and ledgers.
Live Stock Valuation as Goods Move
With live stock tracking, stock valuation reflects live stock levels, so it updates as goods are received and sold. You can see the value of what you hold at cost, with margin compared against sell price, without a month-end count. Run it any time from the stock valuation and supplier reports, and work out when to reorder the lines that move fastest.
Recurring Invoices for Standing Orders
For repeat customers on a standing order or a regular supply contract, set a billing schedule once and BizFlare generates and sends the invoice weekly, monthly, quarterly or yearly — see recurring invoices for standing orders. Your ABN, GST and branding carry through every time, the same as when you invoice with GST and ABN by hand. Trade customers can check their own invoices and balances in the customer portal for repeat customers.
Reports for Purchasing and Stock
Run supplier purchase and payment reports and stock valuation reports, and download them as PDF or print them for your accountant. Invoice and expense lists can also be exported to CSV. Everything comes from the same purchase orders, goods received notes and invoices you already record — see reports and analytics.
Wholesale & Distribution — Frequently Asked Questions
Yes. Record each delivery as its own goods received note against the same purchase order. The order stays open until everything has arrived.
Yes. Record pricing from each supplier per product and compare them before deciding who to order from.
Yes. Set a billing schedule once for a repeat customer and BizFlare generates and sends the invoice on that schedule.
Yes. Stock valuation reflects live stock levels, so it updates as goods are received and sold.
Yes. The supplier payment ledger shows a running balance for each supplier.
Record a supplier return for the goods you send back. Stock goes down and the supplier's balance is adjusted.
Yes. Reports can be downloaded as PDF or printed, and invoice and expense lists can be exported to CSV.
